Privacy notice
Last updated: July 15, 2026. This is a pilot-stage notice, not a substitute for the host organization’s approved privacy notice or data agreement.
Public website
The website does not use participant accounts. The partnership form asks only for an adult contact’s name, email, organization, role, project interest, and message. Do not use it for diagnoses, student records, medical details, incident reports, emergencies, safeguarding reports, or confidential participant information.
How partnership inquiries are handled
During pilot setup, the student AccessCourt project team monitors the inquiry inbox; an adult legal operator has not yet been appointed. Formspree processes submissions through the same endpoint and Atrak-managed inbox used by Atrak’s public forms. Distinct AccessCourt subject and source fields identify these adult inquiries. This shared form infrastructure does not authorize participant or program records to enter the inbox. AccessCourt uses inquiry information only to evaluate and follow up on possible pilot partnerships, volunteer support, accessibility review, or advisory relationships. It is not sold, used for advertising, added to participant profiles, or transferred into Atrak product datasets.
No fixed retention period has yet been approved. The project will minimize retention and will review adult-contact access, correction, or deletion requests when legally and operationally possible. To make a request, use the partnership form, begin the message with “Privacy request,” and include only the adult contact information needed to identify the inquiry. This notice will be updated when an adult operator, privacy contact, and retention schedule are appointed.
Visual Drill Coach
The local Visual Drill Coach does not create an account or intentionally collect participant names, voices, photos, videos, diagnoses, or performance data. Speech playback uses the browser’s speech-synthesis capability.
Program operations
AccessCourt plans to use the minimum information needed for safety and access. Host staff should retain medical, educational, personal-care, and behavior-support records. AccessCourt student volunteers should receive only approved, need-to-know instructions.
Photos and video
The initial pilots are designed for no participant recording. Any later media use requires a separate, optional written release and host approval. Declining media permission must not affect participation.
Atrak separation
Adult partnership inquiries intentionally share Atrak’s public Formspree endpoint and managed inbox, but they are not Atrak product datasets. Identifiable participant or program data must remain with the host organization and will not be transferred into Atrak commercial systems, used for advertising, sold, used for face recognition, used for participant ranking, or used to train commercial or general-purpose AI models. Optional volunteer impact portfolios may document a volunteer’s own work, but may not include participant records.
Before any clinic launch
The adult legal operating partner, host organization, insurer, and counsel must approve final privacy, consent, retention, breach-response, and record-access procedures before a clinic begins.